Meeting Services, also known as Collaboration Tools, is a set of tools for virtual communication within and outside the organization. Tools usually include services such as chat / instant messaging, video (along with individual or group video conferencing), screen sharing, virtual whiteboards, and audio conferencing. Other services include SMS / SMS, special services for large audiences (video broadcasting) and file sharing. These options usually vary depending on the provider.
Let’s Unpack That
The following important term helps define services for meetings by introducing the various tools available through their platform.
Audio Conferencing – An audio conferencing in which two or more people in different locations use technology, such as a conference bridge, to make an audio call. Audio conferencing differs from traditional telephony in that all participants choose a central system that connects them instead of calling each other directly.
Chat / Instant Messaging – This is a technology that allows you to send text messages in real time over the Internet.
File sharing – File sharing is the process of sharing or providing access to digital information or resources, including documents, multimedia (audio / video), graphics, computer programs, and images. File sharing on the Meeting Services platform is the ability to send a file directly to a remote audience and / or edit the file in real time to multiple users.
Meeting Services – This is a set of tools offered as a platform for creating virtual meetings and collaboration.
Screen sharing – Ability to remotely share presentations (such as Powerpoint) or audience applications on a collaboration platform.
SMS / Captioning – This technology allows you to send text messages in real time over mobile networks.
Video conferencing – Includes technologies for receiving and transmitting audio-video signals to users in various locations, for real-time communication between people. It requires a device with a camera, such as a videophone, a computer with a camera, a smartphone or a tablet with a camera, etc., which can produce simultaneous images and sound for communication between people in real time.
Video Broadcasting – Video streaming is usually the ability to remotely share video with multiple viewers. Applications can include training, quarterly shareholder meetings, in-house meetings and more. Meetings are usually one-way, which means that the audience doesn’t have the capacity for interactive video, but can use an alternative platform, such as chat, to direct feedback or questions back to the keynote speaker.
Virtual Whiteboards – This is the ability to use drawing tools (which may include templates, text labels, and other features) with a remote audience on a webinar or video platform, allowing you to collaborate on information and solutions.
Why Choose Meeting Services?
- Provides a platform for remote audio, web, and video conferencing
- It creates an opportunity to save on travel and farm expenses
- It enables fast organization and acceleration of meetings, project implementation at an overall faster pace.
- Recording and recording of meetings is allowed
- It can be adjusted immediately to suit urgent needs
- The number of spectators at a distance is almost non-existent
Why Work With Us?
We represent a wide range of meeting platform options and provide many opportunities to directly meet your needs. Our team is committed to learning your business structure and goals. This will allow us to recommend solutions that are connected to your existing IT infrastructure. We also use our knowledge and expertise to optimize costs.
Is Meeting Services Right for My Organization?
For companies of all sizes, the right combination of tools can ease the workload of employees and improve overall efficiency. This includes internal and external communication, as well as with customers, suppliers and partners. However, the number of tools available may be even greater. Before IT and CIOs can rip out their existing suites and replace them with productivity tools, they must first ask themselves three main questions:
- Can I find a partner who will work with me to find the tools that meet the specific business needs I have now?
- What features are important to my end users, and what issues can we reduce with the new communication and collaboration tool?
- What is important for my business in the future?
- Can I avoid adding more tools and still meet these needs?
Finding the right collaboration tool for your organization will take time, but hard work and a thorough understanding of current issues can help companies identify the right options to consider. . And with the help of a true partner, companies can successfully identify collaboration tools to increase productivity and simplify the lives of their employees not only now but also in the years to come.
Things to Consider
Keep your software up to date. Hackers are constantly looking for vulnerabilities for security, and if you ignore these vulnerabilities for too long, you will increase your chances of further targeting. Educate your employees. Educate your employees about the different ways cybercriminals can infiltrate your systems. Advise them on how to recognize signs of intrusion and teach them how to stay safe when using a corporate network. Implement formal security policies. Setting and enforcing security policies is essential to protecting your system. Everyone should keep network protection in mind, because anyone who uses it can be a potential venture for attackers. Hold regular meetings and seminars on cyber security best practices, such as using strong passwords, identifying and reporting suspicious emails, enabling two-factor authentication, and clicking on links or downloading attachments. Practice your incident response plan. Despite your best efforts, there may come a time when your company is the victim of a cyber attack. When that day comes, it’s important that your employees manage the consequences. By creating a response plan, attacks can be easily identified and ruled out before they do more damage.